Governance

BGIPU Annual General Meeting & Elections

As now formally notified to all members, the BGIPU AGM for 2021 will take place between 3.00-4.00pm on Wednesday 8 December in the IPU Room with Mr Speaker in the Chair. The 2021 Annual Report was published on 17 November 2021 in advance of its adoption at this meeting where a new Executive Committee for 2021/22 will also be confirmed as indicated in the agenda.  All members are standing unopposed this year, so there will be no contested ballot or voting.  All BGIPU members from both Houses of the UK Parliament are encouraged to attend and those intending to do so should advise Rhiannon Edwards on x7283 or at edwardsrl@parliament.uk

The Annual Report for 2021 has now been published and is available below in advance of the 8 December 2021 Annual General Meeting:

BGIPU’s activities are guided by a three-year Strategic Business Plan 2019/20-2021/22 adopted by the Executive Committee in February 2019 in line with the requirements set out by our funding bodies in the Financial Memorandum.

The current Strategic Plan is available for download by clicking on the image below;

Details of Governance

Governance of the BGIPU is exercised through a 28-member Executive Committee (ExCo), appointed by its entire membership. The ExCo manages a Forward Programme of engagement with counterpart parliaments under the auspices of the Inter-Parliamentary Union (IPU).

The Executive Committee is led by the Chair, three Vice-Chairs and a Treasurer. They are appointed annually at the Annual General Meeting (AGM) as stipulated in the Rules of the BGIPU. It is supported by a Secretariat, led by a Director, a Deputy Director and programme advisory and management staff.

Arrangements for funding Inter-Parliamentary Groups in the UK Parliament have evolved over many years. While funding of the BGIPU originally came from member contributions, and later the FCO and Treasury, in recent years the funding has been provided directly by both Houses of Parliament with 70 percent from the House of Commons and 30 percent from the House of Lords.  Public funding of BGIPU’s activities, including its annual membership contribution to the IPU is legislated through the International Parliamentary Organisations (Registration) Act 1989.

A Financial Memorandum (FM) was first produced in 2009 to underpin this funding relationship. The current financial memoranda requires the preparation of detailed and costed annual business plans, regular reports of outturn figures and limits on reserves as recommended by Internal Audit. BGIPU is also required to follow specific administrative, financial and human resources policies, analogous to those currently held by the House of Commons and the House of Lords, but proportionate and relevant to BGIPU’s own unique circumstances.

Financial oversight is exercised by a twice yearly Audit Committee selected from members of the Executive Committee. The BGIPU also has an annual external audit, with authorised financial statements, an explanatory commentary, and a key issues memorandum presented to the Audit Committee in mid-year for consideration and referral to the Executive Committee.

In accordance with the rules of the Group, the BGIPU produces an Annual Report in advance of the Annual General Meeting.